May 24, 2022

How to Make Guests Optional for Google Calendar Events

It might be your manager, a colleague who might not be readily available, or another person with an interest in the meeting. By marking them optional, they can choose for themselves if they need to or want to participate in. And you can make guests optional at the time you create the Google Calendar event or later.

Not everybody you welcome to a meeting might be a required guest. There might be somebody that you want to give the choice to attend. Google Calendar offers the capability to make participants optional, but its not apparent.

Make Attendance Optional When Creating an Event

Hover your cursor over the attendees name or email address after you add it. To the right, youll see a gray contact (person) icon. Click that icon to mark your visitor as optional.

See Google Calendar and sign in if required. When you click to develop a new event in Google Calendar, you see a little pop-up window to include all the information including your attendees. But you will not spot the optional function for your visitors immediately.

The icon will appear white suggesting the optional status when you do this. You can click it again to make the guest needed.

Make Guests Optional After Creating an Event

If youve currently created the occasion, you can still make an attendee optional. Select the event on your Google Calendar to open the little detail window and after that click the pencil icon to modify it.

If youre setting up a conference, conference call, or video hire Google Calendar and have particular guests that may wish to go to however arent required to, you can quickly utilize the optional function.

Google Calendar provides the ability to make participants optional, but its not obvious.

The word Optional appears listed below their name when you make an attendee optional for your event. Anyone in the list of guests without the word Optional is needed.

What Guests See.

You wont spot the optional function for your visitors instantly.

Optional guests can still propose a new time for the Google Calendar occasion.

Click “Save” on top to apply your change.

RELATED: How to Start a Google Meet Video Conference.

Click that icon to mark your visitor as optional.

By marking them optional, they can choose for themselves if they ought to or desire to attend. And you can make visitors optional at the time you develop the Google Calendar event or later.

On the occasion information screen, hover your cursor over the attendee you wish to make optional in the Guests area. To the right, click the gray contact icon.

The icon turns white and shows you the person is optional. If you desire to make the attendee needed again, just click that icon and hit “Save.”.